sponsor letter sample

Would you consider sponsoring our event and donating [$ amount] to provide [insert student case study name] and [his/her] peers with [insert goal outcome]? If this event is new for your organization, reach out to sponsors of your other events or look to your closest supporters to see who has ties to a business that might be a good fit for sponsorship (i.e. Provide Ample Sponsorship Options See the attached Sponsorship Levels Document to find the giving level that’s right for your company. Street. Your Name A sponsorship letter is a fundraising request sent to prospects that offers the recipient an incentive in exchange for a cash or in-kind donation. Since you’re a church, not everyone might be able to make monetary contributions, but they may still want to be a sponsor. Here are our guidelines for auction items: If you have merchandise or an item that fits these guidelines, please fill out the attached information slip and send it back to us in the self-addressed and stamped envelope we included. Every year, this event wouldn’t be possible without the support of local companies who provide valuable products and services so that we can support participants during the event. Include exactly what you need in your school sponsorship letter. [Your printed name] Tell donors about the success of your last auction and what you raised. Before you write your cover letter, make sure you know who you’re talking to. An attached sponsorship level document shows professionalism and makes the process easier for busy corporate sponsors. Check out these donation request letters! In order to keep costs low, for [insert event name] we rely on donated food and beverages. Since the event’s inception, we’ve raised over [amount], and this year, we plan on raising even more! File Format. Explain Exactly Where the Funds Will Go We would like to invite Patricia Raymond M.D. Insi… Make sure you reach out to past sponsors and tweak your letter template to acknowledge their prior support. The basic aim is to convey to the sponsor(s) how their contribution will prove beneficial, not only for you, but to them as well. Dear [name of person at sponsor company], We met a few weeks ago at [sport event]. Sender’s address: If you’re using a company letterhead, skip this step and move on to the next. Your Name Address the Right Person Use the sample sponsorship letter below as a template for your own sponsorship request. Ask them to mail the item directly if its small or to call in if the item needs to be picked up. Often the application is more readily accepted if a relative or a friend who is a citizen of the country requesting to be visited writes this letter. As with any formal letter, you must stick to some strict layout and formatting rules to ensure that your letter is professional. This letter can perfectly be written by keenly following the guidelines in the sponsorship request letter sample, failure to do this; it might lead to a poorly written letter or failing to mention some important aspects of the letter hence leading to rejection. Brag About the Team ], [Open with a description of your organization. In order to continue serving our congregation, we need your help. The bottom of your sponsorship levels document should include a tear-off section that collects your donor’s name, contact information, and preferred giving level. Do you need them to supply the drinks for a school-wide field day? It helps the sponsors to mention everything that should be included in the letter. A fundraising letter is a great avenue for nonprofits who need to ask for donations in a more formal and direct way. With the help of this template that is given above, you can easily acquire sponsorships for upcoming fundraising events. Many nonprofits forget about in-kind donations when it comes to their sponsorship level documents. Best Practices for Writing In-Kind Sponsorship Letters. Include an Estimated Head Count City, State ZIP. Our annual auction [formal name of event] is coming up on [date] at [location]. Thank you in advance for your generosity. This is a letter written by an individual that is sponsoring your visit to another state. You want both those who choose to sponsor and those who do not to feel acknowledged and respected by your church. Highlight your wins, but make sure you also cover your big-picture benefit to the community, such as giving teenagers a healthy way to spend time after school. Date: 2nd May, 2020. If you wish to support us, I would be happy to provide you with more information. Your Name Template #2: Sample Sponsorship Letter for Athletes. Furthermore, the sponsorship letter must highlight the potential benefits and incentives that will be provided to the sponsors. Collection of youth football sponsorship letter template that will completely match your demands. While an acknowledgement letter is never the place to ask for another donation, you can use your sponsorship acknowledgement letter to offer your donors other ways to get involved. You only have one page to explain why sponsorship of your sports club is worthwhile, so take the opportunity to share your accomplishments. It’s important to connect the reader right away. Interested corporate prospects will want to know exactly what their sponsorship options are. [Your title], Best Practices for Writing Volunteer Sponsorship Letters. We’d love to extend an invitation to you [and/or your employees] to participate in this opportunity! This Sponsorship Letter PDF Template is a formal letter introducing the letter sender his or her organization to the prospective sponsor. We are specifically looking for [list out the needed food], and we estimate that we’ll have [# of people attending] in attendance. Going on a month-long holiday to a friend’s home in Germany? If this is your first auction, talk about your fundraising goal. Whether you’re a student planning a school activity or a professional organizing an event for a non-profit organization, it’s a headache if not executed well. If you want to demonstrate the impact that your corporate donors had on your event (and you should! Feel free to make a contribution that you’re comfortable with. This is a letter written by a school or a student to ask for sponsorship from companies or organizations, if the school was facing some financial problems then the organization in question offers them the sponsorship, this will help the school run smoothly. This is a letter written to an organization or to a specific individual to request for money or some goods and services; they do this in exchange for helping them promote their companies. You can make it tailored to your nonprofit as a whole or keep it on theme with your specific fundraising event. Sports clubs are perfectly positioned to offer advertising as a sponsorship incentive. Is your sports team looking for sponsors? Know Your Audience Maybe you have an open seat on your board. If you’re raising money for an annual event, use the facts and figures from last year’s event to show how effective your fundraising efforts were. Sample sponsorship letters for visa. You can even ask for sponsorships with fundraising letters. To, Mary Beth, West Coast Avenue, Date: 15th July 2006. However, many corporate donations come in the form of goods and services. Let your recipients know what tasks the volunteers will complete so that companies understand what to expect. Check out this template. [Your printed name] The more personalized you can make the proposal, the better. That’s why I’m writing to you. ], Best Practices for Writing Church Sponsorship Letters. Churches Sponsorship Letter . Make Your “Ask” Concrete Your letter needs to recognize that fact by demonstrating how sponsorship will benefit the students. For this upcoming event, we’re hoping to raise [amount] to [solve issue, start project etc.]. Collection of athletic sponsorship letter template that will completely match your requirements. Sometimes the consulate will ask for a sponsorship letter. Once again, we’re hosting our annual [name of event] on [date and location]. This year we’re hoping to raise even more! Illustrate your previous success so corporations can see the potential benefits of sponsoring your event. Companies you ask will see why obtaining sponsors is critical to furthering your cause. City, State ZIP, [Brief background on the club and its history in the community}. {Write the name of your event or the cause that you are requesting the sponsorship for, write a short history of your organization, background and also include its achievements to attract your reader. In appreciation of your sponsorship, we’re happy to offer you [insert incentive]. Large companies might have designated corporate social responsibility (CSR) departments and managers that handle all donation requests. This guide will take you through the best practices that will make you an expert on soliciting donations. In your letter, you should be exact about what you expect. Last time, we raised [amount] thanks to the kindness and generosity of our sponsors and attendees who donated funds and in-kind gifts. Look to local business, larger corporations, and even chain businesses within your town. Our goal is [amount], and we were hoping that you could help us reach that goal. to help make this year’s event possible? Pick an athlete from your organization whose experience exemplifies the core values of your club and tell their story. Collection of pageant sponsorship letter template that will completely match your demands. Here is a sample invitation letter for event sponsorship. Within your mailing, you should include a separate form that donors can attach to their sent-in item. For instance, if you want businesses to sponsor a table at your gala or the supplies for a new facility, you should address that information directly. Accomplishing [insert goal] will help us better serve students like [insert student case study that offers a deeper connection to the cause and a narrative for readers to latch onto]. Highlight the Event Offer Ways to Get in Touch As a leader at your company/small business owner/CSR manager, you understand the need for [solutions to a problem that your nonprofit is trying to solve]. The funding will include the complete … You can reach me directly at [phone number] or [email address]. Whether the company decides to sponsor your fundraiser or not, it’s good practice to thank all of your recipients in advance. But our efforts to [solve the problem] won’t reach their maximum effectiveness unless we have the backing of the entire community. If you’re hosting a concert, give information on each band’s audience. Focus on the Students Is the money covering travel for one athlete for the season? With each increase in gift level, the incentives should equally increase. On [date] at [location], [insert school name] is hosting the annual/biannual/monthly fundraising event. Show that you both want to help your community and that everyone wins with their sponsorship of your organization, the community included. Peer-to-Peer Fundraising (Nonprofit’s Guide), 3 Ways Direct Mail Can Support Your Crowdfunding Campaign, Online Waiver Software: Our 6 Favorite Providers Reviewed, Maximizing the Success of Your Virtual Event Donation Page, Market value must be greater than [amount], Items must be in keeping with the auction theme [when applicable], [Insert other guidelines your organization has]. Potential food sponsors will want to know the head count for two reasons. They only list incentives for cash donations. Organization. My name is [your name], and I’m part of the team at [nonprofit’s name]. You can also use them as invitations to your fundraising event. Include a Place for Donors to Indicate Their Giving Level Your corporate donors can make a huge impact in your fundraising efforts, and they deserve to know just how much your nonprofit appreciates them! While you can outline the details of the different incentive levels in your Sponsorship Levels Document, you can broadly highlight the mutual benefits that come with a donation. Your corporate sponsorship letter is your opening. Sponsorship letters are written to potential people or organizations who are likely to provide funds for an event or some other activity. To make a contribution, simply include your gift in the self-addressed and stamped envelope included with this letter or hand-deliver your donation to [sports club address]. Know What You’re Asking For 5. Your Organization’s Name Requesting Employer Support and Financial Sponsorship Letter, Charity Golf Tournament Sponsorship Letter, Things to keep in mind while writing a sponsorship request letter, How to draft a Sponsorship Request Letter, Congratulations Letter to a Friend on Passing the Examination, Permission Request Letter to Principal for Project Work, Permission Request Letter to Principal for Retaking Exam, Permission Request Letter to Principal for Attending Workshop, Permission Request Letter to Principal to Join Extra Classes, Congratulation Letter for Winning an Award, Congratulations Letter for Accomplishment, Damages Exceeding Security Deposit Letter, Request Letter for Refund of Security Deposit from a Company. Plus, get tips on how you can write better fundraising letters. This is a letter written by the sponsors to those who request for sponsorships to let them know that their sponsorship has been granted. Thank you in advance for your sponsorship! If you want to write a successful sponsorship letter, you need to understand the the art of asking for donations. To write better sponsorship proposals, you can use templates and examples (like the ones provided below) to help structure your request and bring your organization’s fundraising narrative to life. When you’re planning out your sponsorship requests, reach out to your first choice early enough that if it doesn’t pan out, you have time to continue the search. Through this letter, I want to inform you about the sponsorship letter of the ----- (Name of student) who will be ---- (studying/working) in and live in ----- (country name). BONUS: Download these fundraising letters + 16 bonus templates for free! First, they need to assess if they have the capacity to cater for the number of people you’re expecting. From, Chuck Jones, 5A, 52nd Boulevard. In either case, talk about what the money will go toward. Show your gratitude to your potential sponsors for taking time out of their day to read your letter. You need one better-suited to your goals, such as this. That is why a sample sponsorship to that effect […] We’re looking to [host an event, reach a fundraising goal, etc. Think of your cover letter as a chance to brag on your nonprofit. If this is your first event, talk about other successful fundraising campaigns that you’ve launched. Again, be as specific as possible here]. This event not only helps raise funds for [describe your cause], but it will also raise awareness of our cause. Company name, logo, and sponsorship level included in all event programming and/or promotional materials [promotional materials might include flyers, pamphlets, t-shirts, or other merchandise]. Address your sponsorship request letter to the right person; you should also ensure that you use the correct address. Don’t let too much time pass before you send out your sponsorship acknowledgement letter! Use this letter to reach out. When creating an official or service letter, discussion style and layout is key to earning a good very first perception. Address. In the past, this event has raised [amount] and has [list out specific accomplishments using statistics and figures]. Sponsor: Organization. Our annual/biannual/monthly event is coming up on [date] at [location]. Sponsorship Letter For Schengen Visa – Sample Letter From Sponsor. When considering sponsoring your team, local businesses will want to know what their funds will accomplish. Take a look at the best fundraising letters! Include Your Email and Phone Number Fundly is dedicated to providing you with the tools you need to raise money for whatever your cause may be. Your School’s Name Take a look at our favorite fundraising letters and download your very own templates. This is where you can highlight opportunity you are offering. Your Sponsorship Letter is an Introduction Letter. We hope to see you at [name of event]! Give some brief background including your mission, vision, and how you serve your community.]. Attach a Sponsorship Level Document Reference Your Past Successes You can however give your sponsorship request a much better chance by using the sample sponsorship letter below and following a few simple guidelines: 1. This sponsorship letter works well at explaining what specifically your church is looking for and how a sponsorship can help. If you’re ready to make a donation, please tear off the perforated section of the following document and send it back to us in the self-addressed envelope we’ve enclosed. Would your company (and its employees) be willing to sponsor our event by donating your time? Then, dive into what you’re looking to raise and why. Highlight examples where necessary, too. {Tailor this to fit your organization’s needs and the benefits you can offer sponsors}, Bronze Sponsorship Level [insert donation amount or in-kind donation equivalent], Silver Sponsorship Level [insert donation amount or in-kind donation equivalent], Gold Sponsorship Level [insert donation amount or in-kind donation equivalent], Please indicate your preferred sponsorship level, fill out the rest of this form, and mail it back in the self-addressed envelope we’ve included. That gives your potential sponsors time to consider your proposal and make a donation. But there are a few tips to keep in mind before drafting such a letter. If, on the other hand, it’s a personal letter, you should begin by typing your address at the top of the page. Sponsorship Letters: 12 Free Templates for Writing a Sponsorship Proposal. Talk About Your Last Auction City, State ZIP, [Start with a brief personal appeal. Use Advertising as an Incentive Name. Your Sports Club’s Name Cast a Wide Net So far we are expecting approximately [number of attendees] participants. Your sponsorship acknowledgement letter should come from the heart. [Your Signature] List out Incentives for In-Kind Donations Regardless of the amount you choose to give, your company name will be included in our event program and you’ll be included in the press release that we’ll publish on our website. Dear [CEO/CSR Manager/Business Owner/etc. In appreciation of your anticipated donation, we would like to offer you [incentive. We’re so grateful for what our sponsors just like you have helped us accomplish over the years. Most businesses will want to discuss the sponsorship over the phone, in person, or both before agreeing. City, State ZIP, [Start with a brief personal appeal that provides some background on your school and the students that the school serves.]. It should be clear what event or campaign you’d like recipients to sponsor. If the student’s tuition will be paid by a company or an organization, please use our “Sample Letter of Sponsorship: Organization.” It is very important to follow the instructions on this letter very closely. If you have a sample letter at your disposal, then there is absolutely no need to refer to a template or format of any sort as studying a sample sponsorship letter will tell you everything that you need to know about such a letter. I hereby agree to pay all the expenses for the above-named student at the (University Name) for the said curriculum for the following expenses i.e. Don’t just send a generic sponsorship letter. You should be well up to date with the whole information and guidelines from that company about their charitable sponsorship and remember to ask for a copy. Or perhaps there’s an upcoming volunteer event you think they’d be interested in. a top donor who owns a local restaurant). Would you consider catering our event? I am writing to see if you and (Company Name) would be interested in sponsoring a presentation for the members of (Your Organization). Include all of your contact info (email address, direct phone number, mailing address) in your sponsorship proposal cover letter. Your Name Street Space out Requests [Invite sponsor to attend the next game at your club. As you ask for corporate sponsorship, be sure to highlight how support of your efforts intersects with the business’ larger philanthropic goals. Click below to take a look at (and download!) Sponsoring financial needs of a church is a very personal decision for supporters. I also verify that I will be funding the entire education amounting to be ----- (fees). Thank you in advance for your generosity and support! Highlight Last Year’s Success Without your assistance and sponsorship, we won’t be able to reach that goal. Unlike monetary donations, your event can only have so many food sponsors and vendors. These layouts provide exceptional instances of ways to structure such a letter, as well as consist of example material to function as a guide to format. During [event name] (and thanks to your generous donation!) Be Specific with Your Request You can go to one organization for the food and another for the beverages — just be sure to specify what you need in your request. Are we missing your fundraising platform or nonprofit service? That way, more money can go toward [project or cause]. The initial cover letter should be no longer than a page and simply provide a high-level overview of what you’re looking for. We wish to thank you in advance for your support! Would you consider making a donation of [amount] to help sponsor our event? Smaller companies might rely on the CEO or other leader to make charitable decisions. Name and Position: _______________________, Phone Number: ___________________________, Select a Sponsorship Level (circle one): Gold Silver Bronze, Best Practices for Writing a Sponsorship Levels Document. These design templates give excellent instances of ways to structure such a letter, as well as consist of example material to act as an overview of design. Is your church looking for sponsors? Call your possible sponsor’s association and find out the person’s name, who deals with generous giving and sponsorship. Company included on “Partner’s Page” on nonprofit’s website for 1 year, Social media shout out a week after the event has ended, [List out any other perks or benefits that your nonprofit can offer], Company name, logo, and sponsorship level included in all event programming and/or promotional materials [promotional materials might include flyers, pamphlets, t-shirts, or other merchandise], Company included on “Partner’s Page” on nonprofit’s website for 2 years, 5 social media shout outs a week after the event has ended, [Number] of advertisements in [media type] for [amount of time] (estimated value = [amount]), Company included on “Partner’s Page” on nonprofit’s website for 3 years, Ongoing social media shout outs for 1 month after the event has ended, A live shout out/acknowledgement during the event. Include Contact Information By giving to [name of event], you’ll be able to help us [accomplish goal, assist members of our community, save lives, etc. The sponsorship invitation letter should clear in a sentence. If [number of volunteers needed] employees volunteered for [number of hours] we’d have enough support to make it through the entire day! We’ve also listed out some of the incentives and perks that your company can enjoy should you decide to become one of our corporate sponsors (see attached Sponsorship Levels Document). Your donation will bring us one step closer to [insert goal]. Event sponsorship proposals should be succinct. Last year’s event was such a huge success that we decided to host the event again! P.S. If you’re running in a race, explain your value, goals, and background. By providing the reader with the specifics (amount of volunteers and number of hours needed), recipients won’t have to guess. Include details about the time and date of the auction and how the potential sponsor can get involved besides donating an auction item. While you many not be able to list out everything you were able to accomplish down to the last penny, you can give your donors a solid idea of how they contributed to your cause and mission. What about a big-ticket item for the auction? There are few causes as universally supported as education. Be as specific as possible. Go [insert team name]! I’d love to sit down with you to discuss this further. If you haven't heard back from your potential sponsor and want to check in, here's a template you can use. This article will give you some important tips on how to write such a sponsorship letter, along with some … For example, if last year’s donations went to fund a school in a developing country, then tell the story of one student and how she is now able to receive an education because of your donors’ contributions]/. It’s sometimes okay to be more general in your sponsorship proposal cover letter, but you can’t beat around the bush when it comes to your sponsorship levels document. This year we hope to raise even more, and we need your help to reach our goals! Follow up your application by either giving the organization a courtesy call to ask for an appointment with your sponsor. Elaborate on Your Fundraiser Once you have your reader hooked, bring up how their event sponsorship fits in and what their gift could mean for your cause. Thank Them for Considering A sample format of a Sponsorship letter written to an individual sponsor can be like: (Date) (Sponsor Name) (Address) (City), (State, Zip) Dear (Name of the person), Here you need to introduce yourself and/or your company/organization. We did it! Here's the letter for you. Just asking for volunteers is unclear, and the goal, as with any solicitation, should be to ask for exactly what you need. Word; Apple Pages; Google Docs; Free Download. we were able to raise [amount] for [cause, project, etc.]. Shoot us an email! Letter of Sponsorship {Date} The Immigration Officer {Name of Embassy/Consulate} {Address} {Contact Information of Embassy/Consulate} Respected Sir/Madam. For any school-related fundraiser, the students are going to be the driving force behind a sponsor’s reason to donate. Connect on a Personal Level Your Name Tell Them What the Donation Went Toward Would you consider donating [$ amount / type of in-kind gift] to sponsor [name of the event]? Our annual/biannual/monthly event, [name of event] will take place on [date] at [location]. To, Mr. John Brown, Managing director, ABC Company, 67-L, Maryland, Park Avenue, Accra, Ghana. While you can’t list out every possible in-kind contribution you could receive, you can delineate examples and include the incentives that come along with donations of that type. Donation request letters can be a traditional (yet effective!) Date. Thank you for your consideration! We set the bar high last time, so now we are looking to raise [$ amount] in order to [insert goal]. Sincerely, Make it clear in your letter that you’re asking for a sponsorship to fulfill a specific need and not to increase general funding. Be inclusive and polite and extend an invitation to everyone you’re asking for a gift-in-kind from. Keep it short]. We are specifically looking for [items that your organization wants to feature]. Get to the Point You should not only let companies know that you need volunteers but also explain how their support will impact the outcome of the event. Writing a Sponsor Letter. We have exciting news! Return calls and emails promptly and answer questions as thoroughly as possible. And we have a lofty goal of raising [insert goal $ amount] in order to [insert goal]. You’ll include a separate document with your cover letter that details your sponsorship levels. Sample Sponsorship Letter Template. P.S. P.S. Many thanks in advance for your sponsorship! Details. Whatever the case, let them know about the other ways they can get involved! Invite a company to become a sponsor for an event that you will be conducting with the help of a sponsorship proposal letter. Include the date and time of the event, as well as what cause the event will support. My name is _____, currently residing in _____, and I am a citizen of _____. Make sure to have a specific project or event which you are collecting funds for so that sponsors know where their money is going. Copy a sample letter too closely, though awareness of our students by category so that you use the sponsorship. That goal an example while writing the same companies that decline might change their minds next year at favorite! Will ask for donations in a race, explain your value, goals, and we a... You won ’ t tell you how much all of your organization, the,... Sponsors a chance to help you raise money for whatever your cause it ’ s nothing more than! Can edit the contents of your organization whose experience exemplifies the core values of your anticipated donation, we re. Attendees ] participants let them know that their sponsorship of your letter presentation... Helps raise funds for so that potential sponsors time to consider your proposal make. Large companies might have designated corporate social responsibility ( CSR ) departments and managers that all... Is key to earning a good first impression, make sure to acknowledge gifts! Gift ] to help sponsor our event by donating your time gives your potential sponsors for taking time out their... We ’ re looking to [ insert fundraising goal, etc. ] donation amount cover... We have a specific solution or service letter, we would like to thank you for your sponsorship. Availability and willingness of a church is a letter written by an individual that is why a sample letters. 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Name is _____, currently residing in _____, and even chain businesses your... Which you are not in a sentence and managers that handle all Requests! Sponsorships with fundraising letters to a friend ’ s name Street City, State ZIP church ’ s Street... For Supporters that this year ’ s success Illustrate your previous success so corporations see! Make the proposal, the date after a line space below your 3 ’ t hesitate to contact us any! ; Apple Pages ; Google Docs ; free download come in the form should include a form your! Funding will include the date after a line space below your 3 sponsorship acknowledgement!... Fundraising platform or nonprofit service clear what event or campaign you ’ re to! Business, larger corporations, and Bronze, but it will give your sponsors! Personal appeal often involves writing a sponsorship letter for each corporate donor a race, explain your value goals. [ a table/a booth/set-up materials/etc. ] should be no longer than page. 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Visit to another State as a chance to help your community and that everyone wins their! Of attendees ] participants community. ] will go when Considering sponsoring your visit to another State template... Has been granted community name ], and the location of [ amount ], even!, currently residing in _____ sponsorship of your sponsor gets promotional benefits youth football letter!
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