Was this conversation useful? By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. Make sure these requirements are all genuinely necessary for the job. They can “self-select” in or out of the recruitment process, based … Some of these will be specific skills but others might be more along the lines of personal qualities. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. In the job specification, you'll see things such as educational requirements, training, technical skills, experience and an personality traits they company desires for the person … Then, list all the requirements that must be met during assembly, using the word “shall” in your definitions. Instead think about what you would specifically like people to have had experience of, specific tasks, projects or responsibilities. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. Creating a person specification. For example, if a bolt needs be to 2 inches wide, you can write, “Bolt shall be 2 … It’s fine to include these as long as you can justify them, as they are often really important, and will also help candidates who don’t have those qualities to self-select … Once you’ve found it, here’s how to use it to make sure you get an interview for the job. How to match your cv to a for example; if the person specification asks for strong skills in the use of ms excel and powerpoint, donвђ™t then simply write that, a guide to writing effective personal statements for example person specification the site for information on writing personal statements and two sample. You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. It include a person's education and qualifications, relevant training and personal stand out qualities. You’ll need to create: A job specification - a tailored description of the vacancy, including the responsibilities and goals of the post-holder. The person specification outlines the knowledge and skills that the potential employer is looking for in their ideal candidate. To prepare these you’ll first need to identify your specific needs and wants. Sadly, our operators are unavailable. Don’t be tempted to put criteria which are not necessary, as you may unnecessarily restrict your pool of candidates and may even put yourself at risk of a discrimination claim. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Someone who’s done the job really well for a couple of years will be far more valuable than someone who’s done it for 10 years but is actually of mediocre quality – it’s perfectly possible to sit in a job for a long time not performing particularly well. So write down your wish list and make sure it covers the following aspects: Qualifications; Experience; Technical Skills; Physical Skills; Personal behaviours and competencies This will allow them to determine whether they have the appropriate qualifications for the job before spending the time filling out a job application and customizing a resume and cover … These specifications are generally derived from the job description and form the foundation for the recruitment process. The person specification should be divided into essential and desirable criteria. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. Article modified: December 2014, Author: VolResource Editor. Using the person specification throughout the recruitment and selection process will enable you to ensure that the best candidate is selected and that the legal obligations and best practice objectives of the … When outlining experience needed, avoid giving a required number of years. You will use the person specification as a basis for your selection … Think instead about what you actually need in terms of skills. What … The job description must include the job title of the role you are advertising along with the position within the company and the line manager or staff members the successful candidate would be reporting to. Job specification sample for a marketing manager. None of our operators are available at the moment. Keep the number of statements to between 7 to 8 in total. Registered office 3 Cambridge Road, Godmanchester, Cambridgeshire, PE29 2BW, Terms and conditions | Privacy statement | Sitemap. Specifications should be … Making the best template format choice is way to your template success. Preparing a job description is not a legal requirement but it will help you to decide what type of person you are looking for and to write the job advert. Many organisations will try to be open to knowledge which has been gained through means other than formal qualifications, and will … })(); Mining / Oil & Gas / UtilitiesTrades & ServicesHR & RecruitmentRetailMarketing / PR / EventsDefence / Emergency / SecurityHospitality / Travel /TourismManufacturingSales & Account ManagementVolunteer / Charity / CommunityScience & BiotechnologyGovernment / Local GovernmentInsuranceHealthcare & MedicineMultimedia / Design / New MediaGraduatesAgribusiness & FarmingBanking & FinanceEducation & Child CareAdvertising / Media / PublishingArchitecture & Interior DesignSport & RecreationLegalAccountingCall Centre & Customer ServiceIT & TelecommsBuilding & ConstructionAdmin / Secretarial / Office SupportEngineeringExecutive ManagementReal Estate & PropertyTransport / Logistics / DriversArts & Entertainment, © aspire cambridge 2018 | All rights reserved |. A person specification - a profile of the person you think would fit your culture and requirements. [3] [1] When writing a person specification, it is often suggested by guides that the content be measurable, [2] and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups . The person specification is provided to help you in writing your application. Need some help? The person specification should be derived from the job description and form the foundation for the recruitment process. How to write a person specification. Older candidates are less likely to have further or higher education qualifications, so including those as a requirement when not strictly necessary may open you up to claims of age discrimination as well as potentially excluding a rich source of valuable experience for your business. Getting the person specification right will help you throughout the rest of the recruitment process and will maximize your chances of successful recruitment of the right candidate. Register for Temporary Assignments Today! face2faceHR is a private limited company incorporated under the laws of England and Wales. By creating a detailed job description and person specification you are thinking about the exact skills and experience you need for the role and the type of personality that would work in your business and the team they will be working in. A person specification is a profile of your ideal new employee, including skills, experience and personality type. Personal statements for job applications. 'The best personal statements get to the point quickly.' Chat to one of our experts now! The person specification identifies the kind of person needed to fulfil the demands of the job by providing an outline of the characteristics and attributes considered essential or desirable in the ideal candidate. When you place a vacancy with a recruitment agency or employment business it is important that you spend time thinking about what you want from the candidate; this means a detailed job description and person specification. window.mc4wp.listeners.push({ } A well written position description … It may be liaising effectively with a wide range of people, or presenting proposals in a logical manner. Registered number 4351086. This includes everything from the skills, qualifications, or experience you want your dream employee to own, as well as the personal characteristics and … 'Start with a short sentence that captures the reason why you are interested in studying the area you are applying for and that communicates your enthusiasm for it.' This section outlines the personal attributes the candidate will need in order to perform the job. if (!window.mc4wp) { A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. Person Specification A person spec is the details and profile of what your ideal candidate would look like. When writing personal specifications, employers must avoid excluding any groups protected by Federal Equal Employment Opportunity Laws by not including traits such as age, race, gender and religion in employment ads. A job description details the responsibilities of the job role along with the objectives for the job role and the requirements needed for the job role; meanwhile a person specification details the ideal new employee listing the skills and experience you would like from the candidate and the personality type that would fit well with the business. }); To use the person specification in preparing your application, you should think about how your own … To write a technical specification, start by developing a table of contents that lists general requirements for the product or assembly first, followed by more specific subsections. The more specific you can be, the more effective your selection of candidates will be. There may be roles for which a degree in a specific subject may be necessary to perform the job, but you must be able to specify which type of degree is necessary and if questioned be able to explain why this is necessary to perform the role. Defining this right makes sourcing candidates, short listing and interviewing so much easier, and maximises the chance of getting the right person first time. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. (function() { Comparing the two, the description focuses more on-the_-job specifics_ while the specification focuses on the person filling the position. } Writing a detailed specification forces you to think about exactly what skills and experience is required for your role and the type of person you want for the team. Business Know-How: How to Write a Job Description; Business Link: Writing a Person Specification and Job Description ; Tutor2U: Recruitment - Person Specification … In some cases, the criteria will be personal attributes, and in others will be specific skills or knowledge that you will be required to demonstrate if you get the job. Looking at a person spec? Author: Created by l0vaduck. They should not be taken as definitive, complete or even sufficient for your purposes – you should at the very least consider how your circumstances … If you want help writing an effective person specification to find the best person for the job do get in touch. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Specifying a need for the ability to travel regularly around a specific area will convey what you need and will enable those candidates who are disabled or unable to drive for another reason to propose how they could do the job without a car. A person specification … To ensure that the person specification is of practical use in finding the appropriate candidate, the employer should ensure that it is neither too vague nor too prescriptive. The criteria are divided into two categories: ‘essential’ and ‘desirable’. Embedding values in job descriptions. Created: Mar 14, 2012 | Updated: Jan 12, 2015. Writing a person specification When looking to recruit a new member of staff particularly scientific staff, the personal specification is often overlooked. } Avoid requiring candidates to be able to drive unless absolutely necessary. What to Include In a Person Specification. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). You can do this on a person specification. This is your chance to explain the personality traits that would fit in your team along with the voice of your brand and your company ethos and values. For each statement, decide whether you think it is a key … Writing a person specification and job description. How do you write a Person Specification? You could include character traits that you think are needed to help the candidate do their job more effectively and any achievements or experiences you would like more information about; such as volunteering. Look at each page of your research and try to write a statement based on each one. 4.2 6 customer reviews. Most of the statements in the specification should refer to your research section. Some of these will be specific skills but others might be more along the lines of personal qualities. The person specification needs to include all the technical, communicative, organisational and creative skills or abilities you expect from your ideal candidate along with any specific qualifications or levels of education that you require from the successful candidate. Writing a person specification and job description. Vote this chat session. Here, aspire cambridge provides you with some handy tips on how to write a job description and person specification; The Difference between a Job Description and a Person Specification. … The person specification gives the minimum experience, skills, abilities and qualifications required for a person to do this job. It is expected that applicants will meet all the essential criteria to be considered eligible for … Students imagine they are recruiting for a post in their own imaginary business and write a job description and person specification. The person specification details the necessary skills, qualifications, experience or other attributes needed to carry out the job. If you’d like help to construct the perfect job description and person specification contact our team of accredited recruitment and human resource consultants today on 01223 855441. Think about why the person needs these skills, what do you actually require them to do for this role. References. forms : { It’s important to look for this; it may be tucked away in the depths of an application pack. Lesson outline and handout for Business and Communication Systems. It is a … Personnel specifications are … It also includes general health, mental health, intelligence, aptitude, … Football World Cup – how will it affect your business. listeners: [], The specification should be derived from the job description and forms the foundation for the recruitment process. You also need to include the location of the job so the candidate knows where they are travelling to for work. A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. Essential criteria are those that are critical for the satisfactory performance of the job. callback: callback This is also where you include the skills and qualifications you feel are essential from a suitable candidate and those that are desirable; this can include any software and equipment requirements such as ‘working knowledge of excel’. 4. Where there are any physical requirements these are also given. Through the person specification, anyone interested in your role will understand the level and type of skills, knowledge, experience and qualifications required to be able to deliver within the role. Think of the Person Specification as a list describing your absolute perfect employee. Write a person specification Key points. If you are recruiting for a vacancy, it’s vital to think carefully about exactly what kind of person you need. Person Specification: Sample Document. 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